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5 Tips for Successful HR Project Management

Posted by Insightlink on 04/21/22

HR professionals are at the forefront of the workplace revolution. Strategic hiring, employee retention, and daily operational excellence are all industry concerns that make HR project management critical to departmental and organizational success.

HR professionals are progressively implementing project management solutions to streamline their operations and workflows. By adopting project management methods, procedures, and tools, you can help mitigate risk and improve the success rate of all long-term HR projects, such as remote recruitment programs, training and development activities, and workplace culture initiatives.

 Additionally, HR professionals are becoming increasingly involved in organization-wide projects and enterprise performance management. Many strategic initiatives entail collaboration among multiple departments and teams, and HR professionals may be invited to participate in internal projects that have the potential to impact corporate culture and employee engagement, from virtual onboarding to employee engagement programs.

HR project management

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As an HR professional tasked with the responsibility of working on and managing projects, you must possess the right project management knowledge, skills, and tools. Here are five HR project management tips to ensure the success of your next project.

Determine the required skills 

Make a list of the tasks that will be completed throughout your project. Then, specify what skills you require from each team member assigned to manage a particular task. 

When selecting people for your project team, ensure they possess the needed skills. Each team member must have the knowledge and expertise required to accomplish the project's operational requirements. It is critical that you carefully consider if each member is sufficiently knowledgeable and responsible for their job within the scope of your project.

 Additionally, determine the number of team members needed to complete the project and how long they will be required to do so—whether in dedicated hours per day or week or over a period of weeks or months.

Create structure 

Ensure everyone is aware of the main objectives of the project, specifically their respective roles and responsibilities. Specify how physical resources will be allocated to various roles and how those resources will be managed and made accessible to ensure they are available when needed.

Communicate clearly and regularly with the members of your project team. Set milestones, meetings, and reporting at regular intervals to help keep everyone on track. Provide a collaboration medium, such as an email project management software, that allows the team to see the task details, workflow, deadlines, and current status of project progress in a detailed and transparent manner. 

Be willing to adjust 

While you may have a plan for a project before it begins, it might quickly evolve into something that no longer resembles what you initially envisioned. This is not a setback but simply a reality of how things develop over time.

Instead of being rigid about what you will or will not permit, keep a close eye on the progress of your project. This way, you can be ready for unexpected detours, and you can evaluate the best corrective course of action to take.

It is also a good idea to solicit input from your project team members—more on this in the next tip.

Incentivize team members to encourage active participation 

As a project manager, it is your responsibility to motivate your team to deliver the expected results for your project. Encourage all team members to actively contribute to the project. Involving all members in every decision-making session improves communication and collaboration, boosts productivity, and fosters ownership. Team members will contribute more and work harder on any project if they believe they have a stake in its success or failure.

An incentive system can help in motivating team members to meet project goals. Before starting the project, consider the range of incentives available to promote performance and reward significant contributions. Indicate how and when team members will be recognized and rewarded for their performance and contributions. 

Use the right project management tools 

Without the right software and tools, leading large projects would be incredibly difficult, if not impossible. Fortunately, there are several project management solutions available to help you consolidate information, monitor workloads, check completion status, and view automated reports. 

There are plenty of solutions on the market that address a range of HR software technology demands, making it easier to monitor the performance of your entire project team. With so many options available, it's important to select ones that truly optimize your workflow. Otherwise, you risk spending time and money on a tool that sounds fantastic but does not meet your specific needs.


Project management can help your HR team improve efficiency and productivity both with one-time projects and ongoing HR responsibilities, such as recruitment, learning opportunities, and annual performance reviews. By following the tips outlined above, you can ensure that your project management system benefits the organization and the employees.

Furthermore, your HR team can successfully plan for quarterly goals and projects by identifying real needs. Regularly conduct employee surveys to understand your workforce’s needs, concerns, and challenges, and then go from there to develop solutions. 

Take the lead on projects that help increase employee engagement and job satisfaction with Insightlink’s 4Cs Employee Surveys. With a more comprehensive approach to employee surveys, you get to truly understand employee attitudes and motivation and focus your efforts on the best projects to improve your workplace.


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