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How An Effective Leave Management System Can Help Your Company Grow
Posted by Insightlink on 03/25/22
To an overburdened HR department, employee leave management systems must keep pace with a growing business. A two-year Stanford University study revealed that people are more productive when working from home, which makes consistent tracking of WFH requests valuable.
In any case, a comprehensive leave management policy will help your business remain in operation. It will allow employees to recharge, rest, or address their concerns. Automating leave management is useful in companies with a growing need for schedule management and compliance. Here’s how effective LMS software can help your company grow.
Photo by Edmond Dantès from Pexels
1. Zero Data Loss
By using system automation, companies can reduce the chances of human error. Human error renders important data inaccurate, especially regarding human resources. Inaccurate data can affect the success of future hiring, business campaigns, and more.
Pen and paper systems stored in a notebook can be lost during office gatherings, coffee can spill on them, or they can be mistakenly taken home and never returned. Frequently, computer spreadsheets are accidentally deleted, overwritten, or erroneously taken as the most recent ones.
With the increasing amount of information from everyday work, even an online spreadsheet becomes cluttered and bloated. The best way to manage leave management information is to store it in a dedicated leave record management system to avoid data loss.
2. Improves Operational Efficiencies
With HR tasks, it’s tempting to do everything manually. But, it’s essential to understand that manual processes can consume a lot of time. This is especially true when you’re still starting, and your workforce is small. Since you’re just starting, you might not have the necessary budget to hire additional staff.
Using an automated solution can free up your employees’ time and allow them to do the more important stuff. Aside from saving time, automating your processes also saves money. For example, different types of leaves would need various ways to process them.
An effective HR management system should streamline processes and cut costs. A system that automates manual tasks will improve operational efficiencies. An efficient process will also reduce operating costs, freeing up more funds for other endeavors.
3. Ensures Business Compliance
Multinational companies and teams with global employees face this challenge more frequently. The company must comply with local employment laws regardless of its headquarters. Keeping track of multiple legal systems becomes increasingly difficult when there is only one legal framework to adhere to.
If you use an efficient leave management service or software, staying on top of leave will be easier and more accurate. Management will have less work tracking leave requests and responding to them. You can also quickly check the annual leave totals and prove compliance with legal regulations with the help of an accurate, company-wide record.
An up-to-date, comprehensive, and user-friendly software solution will keep a company compliant with federal regulations. An easily accessible and centralized database for contract, salary, and benefits information can significantly simplify reporting.
4. Improved Employee Engagement
An automated leave management system that is easy to manage and use creates a conducive environment for a productive workplace. When HR can provide the holidays that employees need, they can better relax and engage with the company.
Insufficient employee engagement causes significant losses to businesses. According to a McKinsey Global Institute report, $450 to 550 billion is lost every year because of disengaged workers in the United States alone.
An unhappy or demotivated worker can drag down the entire team. An inefficient and outdated manager will have a hard time motivating and retaining top talent. When employees can perform their everyday tasks more efficiently, they feel more satisfied, which improves their engagement.
A happy and engaged workforce is a productive one. A time-off request and approval process that is easy to manage and enables flexibility can improve your employees' overall experience.
5. Decreases Payroll Errors
A payroll mistake can lead to financial and legal repercussions for your company. With so many departments and responsibilities, it’s easy to overlook minor details. An updated and accurate record of your personnel and finances will help you avoid costly mistakes.
The last thing you want is to pay an employee for the wrong job. Failing to deduct the correct amount of taxes can also lead to legal issues. A bad review will damage the reputation of your organization. Leave management software that records, tracks, and reports all absence-related activities in real-time help eliminate payroll errors.
A streamlined and easy-to-use workflow can also increase the productivity and efficiency of your accounting department. A faster approval and submission cycle enables them to spend more time on other important matters.
6. Speedy Approval Process Saves Money
Understandably, managers have a lot on their plates already. The constant influx of emails, calls, and meetings can drain them. When their daily to-do list is too long, it can be difficult for busy individuals to make time for everything.
Fortunately, you can simplify the administrative workload for the managers and reduce their stress levels. An integrated and easy-to-use application can expedite approval and leave processing workflow. It simplifies leave permission, primarily when managers handle dozens of people in their department.
A user-friendly interface with just a single click allows you to complete a task. A cloud-based Leave Management System can be easily accessed anywhere and anytime. Ease of access can help retain employees better through a more engaging approval process.
7. Track Vacation, Sick, and Other Leaves
When communication regarding absences is ineffective, your productivity takes a hit. With a centralized and unified platform, you can monitor all leaves and their status in real-time. A clear picture of how many and which different types of leaves are being processed across the organization can help you make informed decisions.
While annual, sick, and vacations are the common types, some employers offer other types of paid leaves. These include maternity/paternity, bereavement, jury duty, military, and sick leave.
If your business needs to comply with specific laws, you must stay up-to-date on your legal obligations. A comprehensive and easy-to-navigate software application can help you maintain complete visibility of your rights and responsibilities.
The Bottom Line
A robust and comprehensive solution for managing company attendance and scheduling should be a must-have for every growing startup. A reliable, flexible, and intuitive online resource can dramatically improve efficiency.
Leave management systems can maximize organization, and approving time off, including sick days, vacations, and holidays enhances business operations. If you’re looking to grow your business, an LMS can give you the efficiency you need.
Where does your company stand on each of the critical "4Cs" of employee engagement and satisfaction?
How many of each do you have?
AboutInsightlink Communications are experts in employee survey design, data collection and analysis. Since 2001 we've helped companies of all sizes measure and improve their employee satisfaction and engagement.
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